Event AV/Tech Cost Estimator
Create a high-level budget for your event's audio-visual and technology needs, from the main stage to breakout rooms.
Avoid surprises by forecasting one of the biggest event expenses.
Go to vendors with a clear understanding of your expected costs.
Understand how costs are split between rooms, labor, and equipment.
Results
Enter values and click Calculate to see results
Understanding AV/Tech Costs
Event audio-visual (AV) and technology costs can be one of the most significant and complex parts of a conference budget. They typically include equipment rental (screens, projectors, microphones, lighting), internet/Wi-Fi infrastructure, and skilled labor for setup, operation, and teardown.
This calculator provides a high-level estimate based on common components. Your actual costs will vary based on the provider, venue, and specific technical requirements of your presentations and speakers.
Frequently Asked Questions
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