Wedding/Event Break-Even Calculator
Determine the exact number of guests or ticket sales needed to cover all your costs and start making a profit.
Make data-driven decisions on ticket pricing and attendance goals.
Identify your fixed and variable costs to manage your budget effectively.
Understand your break-even point to price your event for success.
Results
Enter values and click Calculate to see results
Understanding Event Break-Even Analysis
The break-even point is the most critical number in event planning. It's the moment when your event stops losing money and starts being profitable. To find it, you need to understand your costs and revenue streams.
Fixed Costs: Expenses that don't change regardless of how many people attend (e.g., venue rental, DJ fee, insurance, marketing).
Variable Costs: Expenses that scale with each guest (e.g., catering, beverages, party favors).
Formula: Break-Even Point (in Guests) = Total Fixed Costs / (Revenue per Guest - Variable Cost per Guest)
The value in the parenthesis is your 'Contribution Margin'—the amount each guest contributes towards covering your fixed costs. Once your fixed costs are covered, this margin becomes your profit.
Frequently Asked Questions
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