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Retreats · Tool 05

Accommodation + Activity Cost Split Tool

Clearly separate the costs of lodging and activities within your retreat's budget. This helps in transparent pricing and financial planning.

/ 01

Transparent Pricing

Justify your package price by showing the value of each component.

/ 02

Budget Allocation

Allocate your budget effectively between lodging and experiences.

/ 03

Vendor Negotiation

Use clear cost data to negotiate better rates with venues and suppliers.

The calculator

Run the numbers

Cost Split Calculator

The total cost for the entire retreat package for all guests.

The percentage of the total cost allocated to accommodation.

Results

Enter values and click Calculate to see results

The theory

Understanding the Cost Split.

For many retreats, the two biggest expenses are accommodation and activities/programming. Understanding how your total costs are divided between these two categories is essential for strategic planning.

/ Formula

A typical split for a wellness or yoga retreat might be 60% accommodation and 40% activities/other costs. For an adventure retreat with more excursions, it might be closer to 50/50.

Accommodation Cost = Total × (Accommodation %) ; Activity Cost = Total × (100 − Accommodation %)
/ Industry standard

By analyzing this split, you can decide whether to invest in more luxurious lodging or a more packed activity schedule to best meet the expectations of your target audience and justify your package price.

Questions, answered

Frequently asked questions.

Splitting these costs helps you understand where your money is going. It allows for more accurate pricing, better budget allocation, and helps you identify which parts of your retreat are the most expensive to run. This clarity is key to improving profitability.
This should include the total price for lodging for all guests for the entire duration of the retreat. This includes hotel rooms, rental properties, retreat center fees, and any associated taxes or service charges for the venue.
This is a broad category that includes everything that isn't lodging. Common items include instructor fees, workshop materials, excursion fees, equipment rentals, transportation for activities, and special guest speaker fees. Don't forget to include F&B costs here too if they are significant.
When you know the cost breakdown, you can market your retreat more effectively. For example, if 40% of the cost is for unique, high-value activities, you can highlight this in your marketing materials to justify a premium price point and attract guests seeking those specific experiences.
Yes. For a single-day event, you can set the 'Accommodation Percentage' to 0. The entire cost will then be allocated to 'Activities', which would represent your workshop costs, venue rental for the day, speaker fees, etc. Just set the number of guests to your expected attendance.
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