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Serviced Apartments · Tool 02

Housekeeping Schedule & Cost Optimizer

Calculate your monthly housekeeping costs and staffing needs by detailing your cleaning schedules for both short-stay and long-stay units.

/ 01

Control Labor Costs

Get a clear picture of your biggest operational expense.

/ 02

Optimize Staffing

Avoid overstaffing or understaffing by forecasting cleaning hours.

/ 03

Improve Efficiency

Identify opportunities to streamline cleaning tasks and schedules.

The calculator

Run the numbers

Housekeeping Optimizer

Property & Labor

Checkout Cleaning (Short-Stay)

Weekly Cleaning (Long-Stay)

Results

Enter values and click Calculate to see results

The theory

Understanding Housekeeping Optimization.

Housekeeping is typically the largest variable labor cost for a serviced apartment operator. Optimizing schedules is key to profitability.

/ Checkout Cleans

These are intensive, 'full' cleans performed after a guest leaves. The frequency is determined by your average length of stay and occupancy. This is often the most time-consuming and costly part of housekeeping.

/ Stay-over Cleans

For long-stay guests, regularly scheduled 'light' or 'weekly' cleans are standard. The frequency and depth of these cleans is a major lever for cost control. Offering flexible schedules (e.g., weekly vs. bi-weekly) can significantly reduce labor hours without compromising guest satisfaction.

Questions, answered

Frequently asked questions.

A 'full clean' is a deep clean performed after a guest checks out, returning the apartment to 'like-new' condition. A 'weekly clean' for a long-stay guest is typically lighter, focusing on changing linens, tidying up, and cleaning surfaces, but not as intensive as a checkout clean.
If you have an average length of stay (ALOS) for your short-term guests, you can estimate it. For example, if your ALOS is 5 nights and you have 30 short-stay units at 80% occupancy, you would have roughly (30 units * 0.8 occupancy) / (5 nights / 30 days) = 144 checkouts per month.
A standard full-time employee in the US works 40 hours per week. Over a month, this averages out to approximately 160-173 working hours. This calculator uses 160 hours as a baseline for determining staffing needs.
Efficiency comes from process. Standardize your cleaning checklist, use professional-grade and efficient tools (e.g., high-power vacuums), pre-stock cleaning caddies to avoid trips back and forth, and train your staff on the most effective cleaning workflows.
Outsourcing can offer flexibility and reduce HR overhead, but may come at a higher per-hour cost and less control over quality. An in-house team provides more control and can be more cost-effective at scale, but requires managing staff, payroll, and supplies. This calculator can help you estimate the raw labor cost of an in-house team to compare against quotes from third-party services.
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